About the Company
Founded in 1976, Plank Construction Services is a trusted general contractor serving New York’s Capital Region, specializing in Commercial General Construction, Design‑Build, and Construction Management. The company is known for being Dedicated, Passionate, and Dependable, consistently delivering successful projects through clear communication, strong relationships, and reliable execution.
About the Role
The Construction Operations Administrator supports Plank’s daily operations by keeping project information organized, maintaining accurate documentation, assisting with billing, coordinating with subcontractors and vendors, and ensuring communication flows clearly between the office, field staff, clients, and partners. This role is essential in managing project documents, processing and tracking billing, maintaining records, and ensuring critical information stays accurate and accessible throughout each project. Known for reliability, accountability, and strong communication, Plank depends on this position to help maintain the consistency and structure that supports smooth project delivery and a professional workflow clients expect.
In addition, the Construction Operations Administrator supports broader operations by collecting and organizing payroll information, maintaining employee and compliance documents, assisting with onboarding, managing day‑to‑day office needs, and serving as a central point of contact for internal staff and external partners. These responsibilities naturally blend together into a cohesive role centered on coordination, clarity, and steady operational support. This position is ideal for someone who enjoys being the reliable, detail‑oriented anchor in a busy construction office—helping uphold Plank’s longstanding reputation for professionalism, organized workflow, and dependable service across the Capital Region.
Key Responsibilities
Maintain project documents, contracts, insurance, permits, and records
Prepare and track client billing; support vendor invoice processing
Coordinate subcontractor and vendor information and communication
Collect and organize payroll information for processing
Maintain employee files, certifications, and onboarding materials
Support daily office operations, communication, and document organization
Serve as a reliable point of contact for staff, clients, and partners
Ideal Candidate
Highly organized, detail‑focused, and proactive
Strong communicator able to manage multiple tasks smoothly
Experience in construction administration, billing, payroll support, or office management preferred
Comfortable in a fast‑paced environment
2+ years of experience in construction administration, billing, payroll support, or a related administrative role preferred.
Bachelor's degree preferred, but not required
Dependable, steady, and aligned with Plank’s values of accountability and reliability
Preferred Experience (not required)
Sage products (Sage 300 CRE strongly preferred)
GC Pay (billing/pay app platform)
Microsoft 365 (Outlook, Excel, Word, Teams, SharePoint)
Adobe Acrobat (PDF editing and forms)
Familiarity with AIA billing (G702/G703)
Understanding of COIs, lien waivers, certified payroll, and other compliance workflows
What You Can Expect
Competitive pay with weekly direct deposit
401(k) with employer match
Health and dental insurance
Life insurance coverage available
Paid holidays, vacation, and sick time
Company phone
A team‑focused culture where you’re valued and heard
In‑office position with a stable, professional work environment
Equal Opportunity Statement
Plank LLC is an Equal Opportunity Employer. We consider all applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, marital status, or any other protected characteristic under federal, state, or local law. We also prohibit retaliation against individuals exercising their rights under these laws.
Applicants requiring a reasonable accommodation during the application process may contact info@plankllc.com.